PCMA has adopted a “Vaccination Required” approach for the Annual Meeting. All attendees must provide proof of their completed COVID-19 vaccination to attend the Annual Meeting at the Broadmoor. PCMA is complying with all state, local, and CDC health and safety guidelines.
Attendees must be fully vaccinated in accordance with the Centers for Disease Control and Prevention (“CDC”) guidelines by falling into one of two categories:
- 2 weeks after their second dose in a 2-dose series, such as the Pfizer-BioNtech and Moderna vaccines, or
- 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
Masks are not required by hotel employees or guests, though they may wear them if they choose. This includes restaurant, front desk, shop, housekeeping and bell staff. The Hotel encourages their employees to get vaccinated. Temperature scanning is not taking place. Employees are encouraged to distance. Masks are required for public transportation including shuttle services.
Q: Why are you requiring vaccination AND pre-arrival tests?
- PCMA surveyed our members, sponsors, and past attendees, as well consulted with external health and safety professionals, and has determined that the safest, most productive way to conduct this event is to require vaccinations for all Annual Meeting attendees. Additionally, out of an abundance of caution we will require pre-arrival COVID testing 72 hours in advance of arrival at the Broadmoor for attendees.
Q: How will PCMA verify that attendees are vaccinated?
- All registrants will be required to upload their vaccination card and government issued ID to the VOW Digital Health app for verification. Shortly after registering for the conference, registrants will receive a text notification on their mobile phone prompting them to submit their documentation.
The app will notify PCMA of successful completion of the verification. PCMA will not have access to information shared in the App.
Q: Will masks be required?
- Attendees are free to interact without masks outdoors at our receptions and meal functions. We will require masks only at registration and in our general session hall where our educational and thought leadership sessions take place each morning. We will recommend that private meeting participants consider CDC guidance for mask use indoors.
Q: What are the pre-arrival testing requirements?
- Attendees will be required to provide proof of a negative antigen or PCR test taken within 72 hours of arrival at the Broadmoor resort. Tests will need to be administered by a healthcare facility. Unfortunately, over the counter home tests cannot be accepted.
- Please make an appointment or other arrangements for this test as soon as possible. If extenuating circumstances make it so that you will not be able to submit a pre-arrival test within the 72-hour window before your arrival at the Broadmoor, please contact email@example.com. Test results will be uploaded by attendees and verified in the VOW Digital Health App in the same way that attendees are verifying their vaccination. Should an attendee test positive in the 72-hour pre-arrival window, PCMA will refund both the registration fee and the hotel deposit.
Q: Will onsite testing be required?
- No, it is not required. Rapid testing will be available for all attendees on arrival and throughout their stay at the Broadmoor. Should you experience COVID like symptoms during your stay, we ask that you visit our Health and Safety room in International Center so that our medical staff can administer a rapid test.
Q: What will happen if you test positive during your time at the Broadmoor?
- Should anyone test positive during their time at the Broadmoor, our health and safety team will be able to assist with next steps as they relate to care coordination and housing if you choose to extend your stay in Colorado Springs. Should an attendee test positive on site, we will refund their registration fee.
Q: What is the COVID Additional information about VOW Digital Health App:
- VOW Digital Health captures the minimum data to facilitate COVID-clearing by capturing proof-of-negative COVID health credentials at scale for comfort, confidence and joy around live experiences.
- VOW Digital Health is not subject to the HIPAA rules and regulations because it does not meet the definition of a “Covered Entity” under the law.
- VOW Digital Health is also not subject to HIPAA as a Business Associate because VOW is not providing services on behalf of a HIPAA Covered Entity.
- VOW Digital Health complies with all applicable data protection laws, including the General Data Protection Regulation and the California Consumer Privacy Act.
- VOW Digital Health also implements reasonable administrative, physical, and technical safeguards to protect any personal information or personal data that it collects.
- VOW Digital Health purges uploads within approximately 2 business days after an event. Only user accounts remain including first name, last name, cell phone, email and DOB.
- VOW Digital Health does not scan or capture any other data presented on government-issued IDs or health credentials such as a vaccine record or test.
- VOW Digital Health does not assert the legitimacy of a person’s government-issued ID or health credential. Users affirm that their information is real and consent to uploading it to VOW Digital Health for the purposes outlined in the Terms and Conditions.
- VOW Digital Health does not use any end user data for sales or marketing.
Q: Will unvaccinated individuals be permitted to attend any portion of the event?
Q: How will masking and distancing be handled?
- Our conference sessions will take place indoors, and we will enforce mask use in this space. Physical distancing of seating will be available in the general session ballroom where the educational portion will be held.
- Sponsor and member private meeting rooms are all indoors, with a handful of them offering an outdoor patio. Given the indoor location of these private meetings, we will recommend that all attendees wear masks in these rooms.
Q: How will PCMA handle tracking and notifying attendees should it become known that a COVID-19 infected individual was in contact with conference attendees?
- PCMA attendees will be issued RFID badges upon check-in, and should it become necessary for health and safety notification purposes, we will access attendee passage through security checkpoints to determine PCMA conference events and venues attendees visited on the Broadmoor property. However, this may not apply in many of the common spaces throughout the property.