PCMA is committed to the health and well-being of our attendees. We are closely monitoring CDC guidance and have contracted with external health and safety professionals to develop and execute our health and safety plan. Our health and safety plan will be updated with further details as necessary. Registered conference attendees will receive updates via email.
PCMA has adopted a “Vaccination Required” approach for the Annual Meeting. Therefore, all attendees must provide proof of their COVID-19 vaccination in order to attend the Annual Meeting at the Broadmoor.
All registrants will be required to upload their vaccination card and government issued ID to the VOW Digital Health app for verification.
According to CDC guidance, to be considered fully vaccinated, a person must be into one of two categories:
- 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
- 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
- PCMA will implement the health and safety practices as issued by local and state health authorities, including the venue, and the Centers for Disease Control (CDC).
- Touchless registration kiosks and check-in processes.
- Contact comfortability bracelets will be available to all attendees.
- Hand sanitizer stations will be placed throughout the conference space and in common areas.
- The Broadmoor’s HVAC system operates at 100% air turnover. 100% fresh air is being brought inside the building while 100% existing air is being forced out of the building. The frequency and enhancement of air filter replacement and HVAC system cleaning has been increased while fresh air exchange is maximized.
- Although, not required, masks will be readily available.
- Where and when possible, outdoor spaces will be utilized for meal functions, receptions and networking events.
- The Broadmoor staff will be required to wear masks while providing services within the conference spaces. However, not all Broadmoor staff will wear masks, including some front desk, bell stand, room service, housekeeping, and other staff members.
Q: What are your vaccination protocols for event?
- PCMA surveyed our members, sponsors, and past attendees, as well consulted with external health and safety professionals, and has determined that the safest, most productive way to conduct this event is to require vaccinations for all Annual Meeting attendees.
Q: How will PCMA verify that attendees are vaccinated?
- All registrants will be required to upload their vaccination card and government issued ID to the VOW Digital Health app for verification. Shortly after registering for the conference, registrants will receive a text notification on their mobile phone prompting them to submit their documentation.
The app will notify PCMA of successful completion of the verification. PCMA will not have access to information shared in the App.
Additional information about VOW Digital Health App:
- VOW Digital Health captures the minimum data to facilitate COVID-clearing by capturing proof-of-negative COVID health credentials at scale for comfort, confidence and joy around live experiences.
- VOW Digital Health is not subject to the HIPAA rules and regulations because it does not meet the definition of a “Covered Entity” under the law.
- VOW Digital Health is also not subject to HIPAA as a Business Associate because VOW is not providing services on behalf of a HIPAA Covered Entity.
- VOW Digital Health complies with all applicable data protection laws, including the General Data Protection Regulation and the California Consumer Privacy Act.
- VOW Digital Health also implements reasonable administrative, physical, and technical safeguards to protect any personal information or personal data that it collects.
- VOW Digital Health purges uploads within approximately 2 business days after an event. Only user accounts remain including first name, last name, cell phone, email and DOB.
- VOW Digital Health does not scan or capture any other data presented on government-issued IDs or health credentials such as a vaccine record or test.
- VOW Digital Health does not assert the legitimacy of a person’s government-issued ID or health credential. Users affirm that their information is real and consent to uploading it to VOW Digital Health for the purposes outlined in the Terms and Conditions.
- VOW Digital Health does not use any end user data for sales or marketing.
Q: Will unvaccinated individuals be permitted to attend any portion of the event?
- No.
Q: How will masking and distancing be handled?
- Based on CDC guidelines, PCMA will not enforce masking and distancing at any PCMA function. However, we will have masks available to attendees, and all attendees will receive comfort level bracelets.
Q: How will PCMA handle tracking and notifying attendees should it become known that a COVID-19 infected individual was in contact with conference attendees?
- PCMA attendees will be issued RFID badges upon check-in, and should it become necessary for health and safety notification purposes, we will access attendee passage through security checkpoints to determine PCMA conference events and venues attendees visited on the Broadmoor property.
